Fanshawe Hacks Privacy Policy
Nov 11, 2026
Last updated: November 11, 2026
Fanshawe Hacks is a student hackathon presented by Fanshawe AI Club. The build period runs from November 20, 2026 at 11:59 am to December 3, 2026 at 11:59 pm, in a booked room at Fanshawe College. Pitch day is December 4, 2026 at 10:00 am in Canada Life Village Square at Fanshawe College.
This policy explains what we collect when you register on this website, why we collect it, and what you can do about it. You provide your registration details through the form on this website. We email you a confirmation after you register. All other event communication happens on the Fanshawe AI Club Discord server (Discord). Technical information is also processed for security as described below.
What we collect
| Information | Required? | Why we need it |
|---|---|---|
| Full name | Yes | To check you in and identify you at the event |
| Yes | To send your registration confirmation | |
| Phone | No | To reach you during the event if needed |
| Pronouns | No | So coordinators and teammates address you correctly |
| School and program | Yes | To understand who is attending and plan the event |
| Hackathon experience and tech comfort (0–10) | Yes | To help form balanced teams and plan workshops |
| An AI-generated description of you | Yes | To help form teams and plan workshops |
| LinkedIn URL | No | Only if you choose to share it |
We also record when you registered and which version of this policy and the Code of Conduct you accepted.
We do not use advertising or marketing tracking tools on this website. We use Cloudflare Turnstile to protect the registration form from bots and spam. Turnstile processes technical signals, including your IP address and browser information, to provide security checks and improve bot detection. For details, see Cloudflare’s Turnstile Privacy Addendum.
The completion page temporarily stores your name in your browser’s session storage to display your player pass. This is not used for tracking.
Who can see it
Only Fanshawe Hacks event coordinators can access your registration for event purposes. Registration details are not public and are not sold or shared with sponsors. Our technical service providers process information as needed to operate the registration system: Supabase stores registration records, Cloudflare Turnstile provides bot protection, and Resend delivers registration confirmation emails using your name and email address.
Where it is stored
Your registration information is stored in Supabase. The database restricts public access; authorized coordinators access records through the registration system and its administration tools. Our technical providers may process or store information outside Canada.
How long we keep it
We delete registration records and queued confirmation emails from our registration database by March 4, 2027, 90 days after pitch day. Service providers may retain their own delivery, security, or backup records under their retention policies. We may keep anonymous totals, such as the number of attendees per program.
Photos and video
We take photos and video at the event to promote Fanshawe Hacks on our social media. If you don't want to appear, tell an event coordinator, open a ticket on the Fanshawe AI Club Discord server, or email fanshaweaiclub2026@gmail.com.
Your choices
You can ask us to show you, correct, or delete your information at any time. Open a ticket on the Fanshawe AI Club Discord server or email fanshaweaiclub2026@gmail.com. Deleting your information before the event cancels your registration.
Changes to this policy
If we change this policy, we will update the date at the top and announce the change on the Fanshawe AI Club Discord server.
Contact
Open a ticket on the Fanshawe AI Club Discord server or email fanshaweaiclub2026@gmail.com. We follow the principles of Canada's federal privacy law (PIPEDA) and Fanshawe College's policies.